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PO Box 444332
Moscow, Idaho

(208) 885-3638

(208) 885-3617

(208) 885-3602


Technical Records Specialist 2

(Geological Information Specialist)

Idaho Geological Survey

Open for Recruitment:  July 10, 2012 - August 13, 2012
Announcement #:  01103058362
Pay Rate:  $14.40 - $15.40/hr, ($17,971 - $19,219/yr
Full or Part Time:  Part Time
Location: Moscow

This position is contingent upon the continuation of work and/or funding.

Materials Required:
    Online Application
    Letter of Qualification
    Job References


The Geological Information Specialist position works at the Idaho Geological Survey (IGS) and is stationed at the University of Idahoís Moscow campus.  The person coordinates web-based outreach and assists in designing, populating, and maintaining geoscience databases for web retrieval. The position requires basic understanding of maps and other geoscience data. To achieve the goals of the agency, this person must interact with industry, county, state and federal agencies, educational institutions, and the general public. Therefore, this person must be capable of effective professional communication including writing for general audiences.


This position reports to the IGS Director and coordinates work plans and the organization and funding of projects with other research staff. They participate in state and externally-funded Idaho Geological Survey programs, oversee specific elements of projects, and have independent or shared responsibility in determining project objectives and methods. This position may supervise geologic aides and direct their training. An individual in this position is expected to scan scientific documents, assemble data, and use a searchable database system. In addition, they will direct e-mail and phone messages from the public to IGS staff and answer public inquiries regarding the geology of Idaho.


The person will accomplish a wide variety of tasks with considerable independence and must exercise discretion in applying policies and procedures.  This position focuses primarily on the use of databases and ability to read maps.  This position must be done with a professional demeanor, in a manner that promotes a positive image for IGS and the Office of Research and Economic Development, and safeguards the flow of sensitive and confidential information.


RESPONSIBILITIES (% of Time, Essential / Marginal)


Ensure the integrity of scientific records and office filing systems by (75%, Essential):

  • Managing mining, oil and gas, geochemical, geologic hazard, and geologic map records using Microsoft Access.
  • Coordinating web-based outreach with the general public, as well as county, state, and federal agencies, industry, and educational institutions.
  • Coordinating information to be posted on IGS web pages
  • Updating information posted in regard to map records available
  • Using computer software such as Microsoft Word, Excel, Adobe Acrobat, and Adobe Creative Suite to prepare a variety of web products either on own initiative or from general instructions.
  • Assisting with development and maintenance of multiple databases to be used to access geologic documents for use by IGS and by the general public.
  • Indexing and scanning geologic documents.
  • Supervise geologic aides and direct their training

Provide quality administrative support to the department by (20%, Essential):

  • Assisting visitors, answering main office telephone and e-mail and directing them to the appropriate office; responding to inquiries and explaining policies and procedures; mailing and photocopying map orders.
  • Responsible for Point of Sales software, publications inventory, and related metrics.
  • Documenting sales and accounting for all sales office funds.
  • Assisting in the development and preparation of the IGS web-based Annual Report on website.

Contribute to team effort by (5%, Marginal):

  • Attending and participating in department meetings and committees as appropriate or assigned (pre-approved by supervisor).
  • Performing other related duties as assigned.


Experience:  monitoring record systems to identify and correct errors; interpreting, explaining, and applying laws, regulations, and complex policies for multiple or highly specialized programs; analyzing information and researching a variety of sources to identify and resolve problems or issues; dealing with individuals from varying cultural and socio-economic backgrounds in stressful situations; entering and retrieving data using a computerized record system; composing and proofreading business correspondence.


Specific to the Position:  Demonstrated working knowledge of databases, such as Microsoft Access; ability to read and interpret topographic maps.



       Bachelorís degree in Geology or Geography

       Experience with GIS (Geographic Information Systems).

       Experience with geological maps.

       Experience with mineral exploration maps, mine maps, and related documents.

       Experience with oil and gas exploration well logs and related documents.

       Knowledge of:  University policies and procedures

       Must have ability to work independently, following through on work assignments with minimal direction, and act as a team member.

       Good knowledge of office support functions, including word processing,

       Good writing skills: able to write letters, reports, and other documents with minimal guidance.

       Demonstrates ability to communicate effectively through a variety of mediums.

       Good attention to detail in all written work, database entry, and analysis. 



To enrich education through diversity, the University of Idaho is an Equal Opportunity/Affirmative Action Employer.